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How your information is shared

Privacy Notice

Our Privacy Notice contains all information of how your information is used and your rights in relation to this.  It has been updated to reflect changes to data protection regulation (GDPR).

How Your Information is Shared for Immediate Medical Treatment

Summary Care Records

Summary Care Records contain details of your key health information & medications, allergies and adverse reactions. They are accessible to authorised healthcare staff in A&E Departments throughout England and can support better, safer prescribing of medication for patients by providing up-to-date information on your allergies, previous adverse reactions and medications. Patient care can be supported by healthcare staff having faster access to their medical information and patients may not be required to repeat information to different NHS staff treating them. You will be asked for your permission before anyone looks at your Summary Care Record except in the case of an emergency where you can't give permission, e.g., if you are unconscious. If they do this, they will make a permanent note on their computer system to say why they have done so.

Your Choice

You can choose to have a Summary Care Record. If you would like one, you don't need to do anything. It will happen automatically. If you don't want a Summary Care Record, print off a SCR opt out form  fill it in and hand it in at reception. Alternatively, you can scan it and email it to us at

For further information go to

Statement of Intent

Over 90% of GP surgeries in London have already implemented this and 50 million patients nationally now have a Summary Care Record.

We enabled the Summary Care Recordin November 2014.

Medical Record Sharing

Your Medical Record contains important information about any medicines you are taking, allergies you suffer from and any bad reactions to medicines that you have had. It also contains your complete medical history. Your records at the practice are held on a clinical system called SystmOne that allows the sharing of electronic records across different healthcare settings. Sharing your medical record allows authorised NHS professionals involved in your care, e.g. District Nurses, to view your GP record.

Healthcare staff will ask your permission to look at your Medical Record when you are first seen at their service. If they cannot ask you, for example if you are unconscious, they may look at your Medical Record without asking you. If they do this, they will make a permanent note on your record to say why they have done so.

Your Choice

You can choose not to share your Medical Record. If you do not wish to share your Medical Record you can tick the relevant box on our New Patient Questionnaire when you join our practice or by telling one of our clinicians when you are having a consultation.

How is this different from the Summary Care Record?

The Summary Care Record is a national database which holds information regarding your medications, allergies and adverse reactions. Clinicians across England involved in emergency or unscheduled care have access to this.

Medical Record Sharing allows clinicians who are involved in your care to see and update your medical record. It also contains more information about your medical history.

How Your Information is Shared for Research & Indirect Care

Care.Data Extraction Programme

Information about you and the care you receive is shared, in a secure system, by health care staff to support your treatment and care. NHS England would like to link information from all the different places where you receive care, such as your GP, hospital and community services, to help them provide a full picture of your medical needs and the care you are receiving. To do this data will soon be extracted from your medical records by the Health & Social Care Information Centre. This is the first use of the new powers under the Health & Social Care Act 2012 from providers into the HSCIC. The intention is to make increased use of clinical information with the aim of improving health care by ensuring that data are made available to NHS Commissioners so that they can design integrated services and to third parties for research purposes.

Your Choice

If you're happy for your medical records to be extracted and shared, you don't need to do anything. If you want to opt out of this extraction process, you must let the practice know your wishes by filling in the Care data opt out form so that we can let the Health & Social Care Information Centre (HSCIC) know. Please return it to reception or email it to us at Alternatively you may fill out this online opt-out form HERE.

There are two choices to opt out:

  • Prevent your data from going to the HSCIC
  • Prevent the HSCIC from passing on your data to external third parties

GP practices are obliged by law to send this information to the HSCIC for patients who have not opted out.

For further information go to:

National Diabetes Audit 

Our surgery is taking part in an important project to check that people with diabetes are being provided with good care. The project is called the National Diabetes Audit (NDA). 

The NDA collects information about patient care from GP practices and hospitals and this information is used to provide your diabetes service with reports about the standard of care they are providing to their patients. 

The NDA is managed by the Health & Social Care Information Service (HSCIC), working in collaboration with the charity Diabetes UK. 

Only information that has been already recorded about your diabetes care by us or clinic is used and this is studied along with information from all the other diabetes services in England and Wales. Please be reassured that the NDA is not a research project and no extra tests or appointments are necessary. 

However, you can opt out of participating in this audit and please let our receptionist team know that you wish to do so and a note will be added to your medical record to prevent your information from being used. If you have already opted out of, you will automatically not have any information taken from our system for the NDA. 

Full details of the National Diabetes Audit can be found in this leaflet.

The results of the most recent National Diabetes Audit can be found here:

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